Can workers request leave through WhatsApp?

Yes. Workers can request leave conversationally, review the leave type, dates and balance, and confirm before the request is submitted.

Can different leave types have different rules?

Yes. Policies can define entitlement, approval, documentation, maximum consecutive days and other rules per leave type.

Does RevoHR support Romanian leave types?

Yes. Romanian statutory leave types are seeded by default and companies can configure the policy names and rules they use.

What happens if approved leave would conflict with a published shift?

Approval is blocked until the affected shifts are resolved. RevoHR shows the conflicts and can suggest replacement workers.

Can HR adjust a worker's leave balance?

Yes. HR can adjust entitlement or add and subtract days with a recorded reason, for corrections or carry-over.

Can supporting documents be attached to a leave request?

Yes. Workers can attach documents such as medical certificates and HR can view them from the request detail.

Leave Management

Leave requests in WhatsApp, with the staffing impact visible before approval

Workers request leave in conversation. RevoHR checks the configured policy and balance, routes the request for approval and surfaces shift conflicts before an approval creates a coverage gap.

Leave requests through WhatsApp
Configurable policies and entitlements
Approval and rejection workflow
Shift-conflict detection and replacement suggestions

RevoHR leave requests list showing reference number, employee, department, leave type, start and end date, total days, balance, status and approval actions. — Leave requests in the RevoHR web platform, with status, dates, worker and approval workflow.Demo data shown.

The worker does not need to find a form or an HR portal

The request starts in the conversation the worker already uses.

A worker can ask for leave through WhatsApp in their preferred language. RevoHR can show the relevant balance, confirm the leave type and the dates, and only submits the request after the worker confirms what will be filed.

The request then enters the same structured workflow HR sees in the web platform: reference number, leave type, dates, days, balance and status.

The assistant answers with the balance it found, restates the leave type, the exact period and the number of days, and asks for an explicit confirmation before anything is filed.

1Ask in WhatsApp
2Type and dates confirmed
3Request filed
4Decision sent back

Illustration of the WhatsApp flow — rendered, not a device capture

WhatsApp conversation where the worker asks for annual leave and RevoHR replies with the remaining balance, then restates the leave type, the period and the number of days and asks for an explicit confirmation. — The worker asks in plain language. RevoHR checks the balance and reads the request back before submitting it.Nothing is filed until the worker confirms: the leave type, the period and the day count are restated first.

WhatsApp conversation where the worker confirms the request, RevoHR acknowledges that it was sent to the manager, and a later message reports that the leave was approved. — After confirmation the request goes to the manager, and the decision comes back into the same conversation.

Configure the policy once, then apply it consistently

Leave policies define the rules behind each leave type: annual entitlement, whether approval is required, whether documentation is required, maximum consecutive days, whether the leave affects the balance and whether attendance prompts should be paused while the worker is away.

For Romania, RevoHR ships statutory leave types with their national codes seeded by default, while the company configures the policy names and rules it actually uses.

RevoHR leave policies table listing each policy with its national code, leave type, days per year, paid or unpaid status, approval, documentation, balance and half-day rules. — Leave policy configuration in RevoHR, including entitlement, approval and documentation rules.

Approval is not isolated from the schedule

When requested leave collides with shifts the worker is already published on, the approval is blocked until those conflicts are resolved. The request detail shows the affected shifts and replacement suggestions, so the manager does not approve leave and discover the staffing gap when the shift starts.

Once every conflicting shift is resolved, the leave can be approved and the worker receives the decision.

Illustrative workflow

WhatsApp requestpolicy and balance checkshift conflictsdecisionworker notified

The manager can decide without opening the platform

The request reaches the manager as a message carrying the leave type, the period and the total days, with Approve and Decline on it. The decision can be taken from that message.

The full request, with its conflicts, its attached documents and its history, stays in the web platform for whoever needs to look at it properly.

WhatsApp conversation on the manager's side showing a new leave request card with leave type, period and total days, an Approve and a Decline button, and the manager's Approve reply. — The manager's side of the same request: leave type, period, total days, and the decision taken from the message itself.Worker name and phone number redacted.

Keep entitlement, taken and remaining days at worker level

Leave balances are tracked by worker, year and leave type. HR can review entitlement, taken and remaining days, then make a recorded adjustment when an exception such as carry-over or a correction is needed.

RevoHR leave balances table for a selected year, listing each employee and leave type with entitlement, used and remaining days. — Worker leave balances by year and leave type, including entitlement, taken and remaining days.

Documentation stays attached to the request

Where a leave policy requires documentation, workers can attach supporting documents such as medical certificates to the request. The document remains available from the request detail instead of being separated into another email thread or folder.

Useful when leave decisions affect tomorrow's staffing

Operational examples

Manufacturing

Identify when leave would put an already published shift at risk.

Construction

Handle leave for crews moving between sites while keeping requests in one workflow.

Hospitality

See the staffing impact before approving leave during busy periods.

Staffing & outsourcing

Keep leave policy, balance and shift impact connected for workers deployed at client sites.

What this replaces

Current process	RevoHR approach
Paper or email leave request	WhatsApp request with confirmation
Balance checked in a separate spreadsheet	Entitlement, taken and remaining per worker
Manager approves without seeing the schedule	Shift conflicts surfaced before approval
Manager opens a portal to approve	Approve or decline from the message
Replacement arranged after approval	Replacement suggestions while resolving the conflict
Rejection reason communicated manually	Documented reason sent to the worker

Leave is one request among several the worker will send

The same WhatsApp conversation carries attendance, schedule questions, training and policy answers. Leave is simply one of the things the worker can ask for there, and the one whose approval most often changes who is working tomorrow.

Frequently asked questions

Can workers request leave through WhatsApp?: Yes. Workers can request leave conversationally, review the leave type, dates and balance, and confirm before the request is submitted.
Can different leave types have different rules?: Yes. Policies can define entitlement, approval, documentation, maximum consecutive days and other rules per leave type.
Does RevoHR support Romanian leave types?: Yes. Romanian statutory leave types are seeded by default and companies can configure the policy names and rules they use.
What happens if approved leave would conflict with a published shift?: Approval is blocked until the affected shifts are resolved. RevoHR shows the conflicts and can suggest replacement workers.
Can HR adjust a worker's leave balance?: Yes. HR can adjust entitlement or add and subtract days with a recorded reason, for corrections or carry-over.
Can supporting documents be attached to a leave request?: Yes. Workers can attach documents such as medical certificates and HR can view them from the request detail.